September 5, 2019 VRSD Board Meeting
NOTICE OF MEETING
NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING on Thursday, September 5, 2019 at 8:30 a.m., at the Ventura Regional Sanitation District office, 1001 Partridge Drive, Ventura, California. The business to be transacted is as follows:
The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.
1. Call Meeting to Order, Roll Call
2. Pledge of Allegiance
3. Agenda Review (General Manager/Board of Directors)
Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.
4. Public Comment (Items not on the agenda – 5 minute limit) Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.
PRESENTATION (Item 5 only)
| 5. | Receive and File PFM Asset Management, LLC – 2nd Quarter Review of VRSD Investment Portfolio |
CLOSED SESSION AGENDA: (Item 6 only)
It is the intention of the Ventura Regional Sanitation District Board of Directors to meet in closed session to consider the following item:
| 6. | Conference with Labor Negotiators (Gov Code, § 54957.6)
DISTRICT DESIGNATED REPRESENTATIVES: Melanie L. Chaney, Liebert Cassidy Whitmore; Melissa Grisales, Director of Human Resources; Michael Castro, Senior Management Analyst; Tina Rivera, Director of Finance
EMPLOYEE ORGANIZATIONS: Service Employees International Union (SEIU), Local 721 International Union of Operating Engineers (IUOE), Local 501 |
CONSENT AGENDA (Items 7 and 8) Matters listed under Consent Agenda are considered to be routine, non-controversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the Consent Agenda for separate action.
| 7. | Approval of Minutes: July 17, 2019 Special Meeting
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| 8. | Approval of Amendment No. 2 to Contract No. OVSD-2014-11 (VRSD Contract No. 14-017) with Ojai Valley Sanitary District for Operation and Maintenance Services
Approve, and Authorize the Board Chair to sign, Amendment No. 2 to Contract No. OVSD-2014-11 (VRSD Contract No. 14-017) with Ojai Valley Sanitary District for services provided in FY2019-20 in the amount of $90,637, and extend the term to June 30, 2022. |
REGULAR AGENDA (Items 9 through 11)
| 9. | Approve and Adopt Revisions to Ventura Regional Sanitation District Board Bylaws; Adopt VRSD Resolution 19-05
A. Approve and Adopt Proposed Revisions to the VRSD Board Bylaws by Board Resolution 19-05. B. Authorize General Manager and Legal Counsel to make any necessary editorial or grammatical corrections. |
| 10. | Approval of Amendment No 6 To the Agreement Between the Members of the Tierra Rejada Consortium (VRSD, the County of Ventura, Rancho Simi Recreation and Park District, and the City of Simi Valley) for Costs Related to Post-Closure Monitoring and Maintenance of the Tierra Rejada Landfill
Approve, and authorize the Board Chair to sign, Amendment No. 6 (RE: Additional Funding) to July 18, 1991 Agreement Providing Funds for Investigation Regarding Tierra Rejada Landfill and authorizing expenditure of funds up to $120,000 through 2024. |
| 11. | Board of Directors Ratification of Contract No. 19-036 with Pride Construction Engineering Services for Storm Water Construction Services at the Toland Road Landfill
Ratify Contract No. 19-036 with Pride Construction Engineering Services (August 10, 2019) for storm water construction services in an amount not to exceed $397,239. |
INFORMATION ITEMS (Items 12 through 16)
It is recommended that the Board receive and file the following:
| 12. | VRSDA Sponsorship of AWA Reception for Members/Elected Officials |
| 13. | Revenue and Expense Report: June 2019, July 2019 |
| 14. | Disbursement Report: July 2019 |
| 15. | Investment Report: July 2019 |
| 16 | Future Meetings, Seminars and Conferences
s Sept. 19, 2019, 8:30 a.m. – Regular Board Meeting s Sept. 19, 2019, 10:15 a.m. – VCREA Board Meeting (City of Ventura-City Hall) s Sept. 19, 2019, 4:30 p.m. – AWA Reception for Members/Elected Officials, Simi Valley s Sep. 25-28, 2019 – CSDA Annual Conference, Anaheim s Oct. 1, 2019, 8:30 a.m. – P&F Committee Meeting s Oct. 3, 2019, 8:30 a.m. – Regular Board 7 |
ORAL REPORTS (Items 17 through 20)
It is recommended that the Board receive and file the following:
| 17. | Regulatory Compliance Report (none) |
| 18. | Committee Reports (none) |
| 19. | Board Member Comments
Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda. |
| 20. | General Manager Comments
Brief announcements and report on General Manager and VRSD workforce activities. |
ADJOURNMENT: Adjourn to Regular Meeting to be held September 19, 8:30 a.m. at the Ventura Regional Sanitation District office.