October 6, 2022 VRSD Board Meeting

NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING on Thursday, October 6, 2022 at 8:30 a.m. at the Ventura Regional Sanitation District office, 1001 Partridge Drive, Ventura, California.

Due to the threat of COVID-19, and in accordance with Government Code § 54953(e) (AB 361), this in-person meeting will also be held by teleconference and available via Zoom or by telephone. All attendees are muted by default. To join via computer, click the following link: https://us02web.zoom.us/j/89172758824.

If you do not have speakers or a microphone on your computer, you can dial in for audio. Call (669) 900-9128 or (253) 215-8782 and enter ID 891 7275 8824.

If you would like to speak during the public comment portion of the meeting, or if you would like to speak on a particular agenda item, please:

1. ONLINE: Raise your hand, or use the Q&A panel to submit written comments;
2. PHONE: press *9 to raise your hand, *6 to send a request to be unmuted before making any verbal comments; OR
3. Public comment on an agenda item may also be accepted by email to JulietRodriguez@vrsd.com.All public comments sent via email must be received by 4:00 p.m. (PDT) on the day before the scheduled Board meeting, to be read into the public record. Please indicate in the subject line of your email, the agenda item number you are commenting on. Emailed comments received after the deadline above but before the end of the meeting will be made a part of the administrative record.

The business to be transacted is as follows:

AGENDA

The Board agenda is posted at least 72 hours preceding the Board Regular meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54956. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.

1.	Call Meeting to Order, Roll Call
2.	Pledge of Allegiance
3.	Consideration and Adoption of Proposed VRSD Resolution No. 22-14 Authorizing Continued Use of Teleconference Meetings in Accordance with Government Code Section 54953, Subdivision (e) (AB 361)Adopt proposed VRSD Resolution No. 22-14 Authorizing Teleconference Meetings of the Legislative Bodies of the Ventura Regional Sanitation District for the Period of October 6, 2022 through November 5, 2022.`
4.	Agenda Review  (General Manager/ Board of Directors)Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

5.	Public Comment (Items not on the agenda – 5 minute limit)Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should email their comments (preferably before the meeting) to the Clerk at JulietRodriguez@vrsd.com. The Clerk will then read them into the record at the appropriate time.

CONSENT AGENDA (Item 6 only) Matters listed under Consent Agenda are considered to be routine, non-controversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the Consent Agenda for separate action.

6.	Approval of Minutes: September 1, 2022 Regular Meeting

CLOSED SESSION (Item 7 only)

It is the intention of the Ventura Regional Sanitation District Board of Directors to meet in closed session to consider the following items:

7.	CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, § 54957.6) DISTRICT DESIGNATED REPRESENTATIVES: Tina Rivera, VRSD Director of Finance; and Jeffrey Freedman, Labor Attorney, Liebert Cassidy, Whitmore EMPLOYEE ORGANIZATIONS: Service Employees International Union (SEIU), Local 721

REGULAR AGENDA (Items 8 through 11)

8.	Consider and Approve Amendment No. 1 to the Labor and Employment Contract or Memorandum of Understanding Between Ventura Regional Sanitation District and Service Employees International Union Local 721 (“SEIU”) (VRSD Contract No. 21-001); and Approval and Adoption of Corresponding Board Resolution No. 22-15 for VRSD Contract No. 221-001 Approve, and Authorize Board Chair to sign, Amendment No. 1 to VRSD Contract No. 21-001, which is the Memorandum of Understanding by and between Ventura Regional Sanitation District and the Service Employees International Union, Local 721 (SEIU). Approve and Adopt District Board VRSD Resolution No. 22-15, directing the General Manager to implement VRSD Contract No. 21-001-01.
9.	Consider and Approve VRSD Contract No. 22-020 with Pride Construction Engineering Services, Inc. for Repair of Slopes and Riprap Channels and Mulch Installation Services at the Closed Tierra Rejada Landfill Approve, and authorize the Board Chair to sign, proposed Contract No. 22-020 with Pride Construction Engineering Services, Inc. for Tierra Rejada Landfill Slope and riprap repairs and Mulch installation services in an amount not to exceed $636,880.00. Approve a budget adjustment of $311,880 with $77,970 coming from the District’s available funds and $233,910 from the consortium partners..
10.	Approve and Authorize Designated VRSD Staff to Purchase a Smartfill Gen 3 Console from Petroleum Marketing Equipment in an Amount not to Exceed $28,188.81Approve purchase of a Smartfill Gen 3 Console from Petroleum Marketing Equipment (PME) for the Toland Road Landfill fuel tanks and the fuel truck for an amount not to exceed $28,188.81; Authorize VRSD Staff to execute corresponding purchase agreement with Petroleum Marketing Equipment.

11.

Consider and Approve VRSD Purchase Order No. 10099 with Agromin for the Delivery of Mulch to the Tierra Rejada Landfill in an Amount not to Exceed $73,000 Approve, and authorize the General Manager to issue, proposed VRSD Purchase Order No. 10099 with Agromin for the delivery of mulch to the Tierra Rejada Landfill in an amount not to exceed $73,000. Approve a budget adjustment of $73,000 with $18,250 coming from the District’s available funds and $54,750 from the Consortium partners (Rancho Simi Parks & Recreation, City of Simi Valley, County of Ventura) which will be paid/reimbursed to VRSD.

INFORMATION ITEMS (Items  12 through 14)

It is recommended that the Board receive and file the following:

12.	Disbursement Report: August 2022
13.	Investment Report: August 2022
14.	Future Meetings, Seminars and Conferences October 20, 8:30 a.m. – VRSD Board Meeting November 1, 8:30 a.m. – VRSD P&F Committee Meeting November 3, 8:30 a.m. – VRSD Board Meeting November 17, 8:30 a.m. – VRSD Board Meeting November 17, 10:30 a.m. – VCREA Board Meeting

ORAL REPORTS (Items 15 through 18)

It is recommended that the Board receive and file the following:

15.	Regulatory Compliance Report (None)
16.	Committee Reports (None)

17.	Board Member Comments and Future Agenda Items Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD.   A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda. (Gov. Code §54954.2(a)(3))
18.	General Manager Comments Brief announcements and report on General Manager and VRSD workforce activities.

ADJOURNMENT: Adjourn to Regular Meeting to be held October 20, 2022, 8:30 a.m. via video conference.