January 16, 2024 VRSD Board Meeting

NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING on Thursday, January 16, 2025 at 8:30 a.m. at the Ventura Regional Sanitation District office, 4105 W. Gonzalez Road, Oxnard, California.

AGENDA

The Board agenda is posted at least 72 hours preceding the Board Regular meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54956. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.

1.	Call Meeting to Order, Roll Call
2.	Pledge of Allegiance
3.	Agenda Review  (General Manager/ Board of Directors) Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4.

Public Comment (Items not on the agenda – 5 minute limit)Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should email their comments (preferably before the meeting) to the Clerk at clerk@vrsd.com. The Clerk will then read them into the record at the appropriate time.

PRESENTATION (Item 5 only)

5.	Certificate of Appreciation Presented to Daniel Nash, Solid Waste Operations Superintendent, on his Retirement after 39 years of service to VRSD.

CONSENT AGENDA (Item 6 only) Matters listed under Consent Agenda are considered to be routine, non-controversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the Consent Agenda for separate action.

6.	Approval of Minutes: December 5, 2024 Regular Meeting, December 19, 2024 Regular Meeting.

REGULAR AGENDA (Items 7 and 8) 

7.

Consider Proposed Amendment No. 4 to District Contract No. 22-018 With Dragomir Design-Build, Inc. to Provide Construction Quality Assurance (CQA) Services for the Construction of Phase 4C at the Toland Road Landfill to Increase the Contract in an amount not to exceed $24,488 for a revised total compensation amount not to exceed $1,392,094. Approve, and Authorize the Board Chair to sign, Amendment No. 4 to District Contract No. 22-018 with Dragomir Design-Build, Inc. to provide construction quality assurance (CQA) services for the construction of Phase 4C at the Toland Road Landfill (TRL) and to increase the contract in an amount not to exceed $24,488 for a revised total compensation amount not to exceed $1,392,094.

8.

Approve, and Authorize the Board Chairperson to Sign, Proposed VRSD Contract No. 24-017 with Vestis Uniform and Supply for Uniforms and Related Product Supply Services Approve, and authorize the Board Chairperson to sign, Proposed VRSD Contract No. 24-017 with Vestis Uniform and Supply for uniforms and related product supply services at the District’s field operating locations.

INFORMATION ITEMS (Items 9 through 13)

It is recommended that the Board receive and file the following:

9.	Disbursement Report: December 2024
10.	Investment Report: None
11.	Future Meetings, Seminars and Conference Jan 29-31, CASA Winter Conference, Palm Springs, CA Jan 22-24 League of California Cities New Mayors & Council Members Academy, Sacramento, CA Jan 29-31 League of California Cities New Mayors & Council Members Academy, Garden Grove, CA Feb 4, 2025, 8:30 a.m. – P&F Committee Meeting, District Office Feb 6, 2025, 8:30 a.m. – Regular Board Meeting, District Office Feb 20, 2025, 8:30 a.m. – Regular Board Meeting, District Office

12.	Information Items: December 31, 2024, LA Times, “Troubled Chiquita Canyon Landfill will cease accepting trash in 2025”. December 17, 2024, LA Times, “Los Angeles County files suit ‘to stop the awful stench’ at Chiquita Canyon landfill”.

ORAL REPORTS (Items 13 through 16)

It is recommended that the Board receive and file the following:

13.	Regulatory Compliance Report (None)
14.	Committee Reports (None)

15.	Board Member Comments and Future Agenda Items Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD.   A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda. (Gov. Code §54954.2(a)(3))
16.	General Manager Comments Brief announcements and report on General Manager and VRSD workforce activities

CLOSED SESSION (Item 17 only)

It is the intention of the Ventura Regional Sanitation District Board of Directors to meet in closed session to consider the following items: 17. CLOSED SESSION – CONFERENCE WITH LEGAL COUNSEL –ANTICIPATED LIGITATION      Gov. Code 54956.9(d) Regarding Anticipated Ligitation:  One case.

ADJOURNMENT: Adjourn to Regular Meeting to be held February 6, 2025, 8:30 a.m. at the Ventura Regional Sanitation District office.