March 7, 2024 VRSD Board Meeting
NOTICE OF MEETING
NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING on Thursday, March 7, 2024 at 8:30 a.m. at the Ventura Regional Sanitation District office, 4105 W. Gonzalez Road, Oxnard, California.
The Board agenda is posted at least 72 hours preceding the Board Regular meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54956. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.
| 1. | Call Meeting to Order, Roll Call |
| 2. | Pledge of Allegiance |
| 3. | Agenda Review (General Manager/ Board of Directors) Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda. |
| 4. | Public Comment (Items not on the agenda – 5 minute limit)Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should email their comments (preferably before the meeting) to the Clerk at clerk@vrsd.com. The Clerk will then read them into the record at the appropriate time. |
CONSENT AGENDA (Items 5 and 6) Matters listed under Consent Agenda are considered to be routine, non-controversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the Consent Agenda for separate action.
| 5. |
Approval of Minutes: February 15, 2024 Regular Meeting |
| 6. |
Report Regarding Bad Debt Written-Off Receive and file report of accounts written-off under General Manager authority. |
REGULAR AGENDA (Items 7 through 11)
| 7. |
2024 Board Committee Appointments A. Approve appointment of Chairperson Newman, Vice Chairperson Villaseñor, and former Chairperson Kildee to the Executive Committee; and B. Approve Chairperson Newman’s appointments to the Facilities Committee, Personnel & Finance Committee, and Ventura County Regional Energy Alliance. |
| 8. |
Approve, and Direct the Ventura Regional Sanitation District (VRSD) Clerk of the Board to certify the California Office of Emergency Services (Cal OES) “Designation of Applicant’s Agent Resolution for Non-State Agencies” (copy attached), which will renew VRSD’s authorization for the VRSD General Manager, Director of Operations, and Director of Finance to act on behalf of VRSD in applying for federal and state government assistance in response to all open and future disasters for a period of up to three years. |
| 9. |
Consider and Approve FY 2023-24 Budget adjustment in the amount of $212,238 for additional appropriations needed to fund leachate hauling and disposal. |
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10. |
Staff recommends that the Board: A. Receive and File staff report on the design and construction of Toland Road Landfill Cell 4C Project; B. Approve the redesign of Cell 4C to include recovering air space; C. Authorize staff to seek the Los Angeles Regional Water Quality Control Board’s approval of the design of Cell 4C; D. Approve the plans and specifications for bidding and construction, E. Authorize staff to obtain competitive bids for the construction of Cell 4C; and F. Direct staff to evaluate funding strategies for the additional $7.3 million needed for the Cell 4C Construction. |
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11. |
A. Approve VRSD Board Resolution No. 24-01 Financial Assurance for Postclosure Maintenance and Corrective Action of the Toland Landfill B. Authorize the General Manager to Execute Pledge of Revenue Agreement for Toland Landfill |
INFORMATION ITEMS (Items 12 through 14)
It is recommended that the Board receive and file the following:
| 12. | Disbursement Report: None |
| 13. | Investment Report: None |
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14. |
Future Meetings, Seminars and Conferences
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ORAL REPORTS (Items 15 through 18)
It is recommended that the Board receive and file the following:
| 15. |
Regulatory Compliance Report |
| 16. |
Committee Reports (None) |
| 17. | Board Member Comments and Future Agenda Items Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda. (Gov. Code §54954.2(a)(3)) |
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18. |
General Manager Comments Brief announcements and report on General Manager and VRSD workforce activities |
ADJOURNMENT: Adjourn to Regular Meeting to be held March 21, 2024 , 8:30 a.m., at the Ventura Regional Sanitation District office.