January 7, 2021 VRSD Special Board Meeting

NOTICE OF SPECIAL MEETING

NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold SPECIAL MEETING by teleconference on Thursday, January 7, 2021 at 10:00 a.m, or immediately following the Regular Board Meeting, whichever is later.

In accordance with the California Governor’s Executive Orders declaring a State of Emergency and the County of Ventura Health Officer’s Local Health Emergency Declaration as a result of the threat of the Covid-19 virus, the VRSD Board of Directors meeting will be held via video conference.

This meeting is being held via Zoom and all attendees are muted by default. To join via computer, click the link on the meeting date and time: https://us02web.zoom.us/j/83629060733.

If you do not have speakers or a microphone on your computer, you can dial in for audio. Call (669) 900-9128 or (253) 215-8782 and enter ID 836 2906 0733.

If you would like to speak during the public comment portion of the meeting, or if you would like to speak on a particular agenda item, please:

 

1. ONLINE: Raise your hand, or use the Q&A panel to submit written comments;

 

1. PHONE: press *9 to raise your hand, *6 to send a request to be unmuted before making any verbal comments; OR

 

3.       Public comment on an agenda item may also be accepted by email to JulietRodriguez@vrsd.com. All public comments sent via email must be received by 4:00 p.m. (PDT) on Wednesday, January 6, 2021, to be read into the public record. Please indicate in the subject line, the agenda item number. Comments received after an agenda item has been heard by the VRSD Board will be made a part of the administrative record if received prior to the end of the meeting.

The business to be transacted is as follows:

 AGENDA

The Board agenda is posted at least 24 hours preceding the Special Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54956. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.

1.	Call Meeting to Order, Roll Call
2.	Agenda Review (General Manager/Board of Directors) Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.
3.	Public Comment  (Items not on the agenda – 5 minute limit) Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should email their comments (preferably before the meeting) to the Clerk at JulietRodriguez@vrsd.com. The Clerk will then read them into the record at the appropriate time

 

ACTION ITEMS (Items 4 and 7)

4.	Authorization to Approve Covid-19 Related Emergency Leave Provisions A.           Authorize the General Manager to approve a negative Comprehensive Annual Leave balance, in an amount not to exceed 80 hours, in emergency scenarios; and B.           Authorize the General Manager to approve Comprehensive Annual Leave donations voluntarily made by District employees to other District employees who have exhausted their accumulated paid leave.
5.	Consideration of a Board of Directors Letter to the Ventura County Board of Supervisors Advocating the Approval of a Conditional Use Permit Modification and Solid Waste Facility Permit Revision for the Toland Optimization Plan Project Approve, and authorize the Board Chair to sign, a letter to the Ventura County Board of Supervisors in support of and advocating approval of the Proposed Modification to the Conditional Use Permit and Revision of the Solid Waste Facilities Permit for the Toland Road Landfill.

 

 ORAL REPORTS (Items 6 and 7)

It is recommended that the Board receive and file the following:

6.	Board Member Comments Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD.   A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda. (Gov. Code §54954.2(a)(3))
7.	General Manager Comments Brief announcements and report on General Manager and VRSD workforce activities.

ADJOURNMENT: Adjourn to Regular Meeting to be held January 21, 2021, 8:30 a.m. via video conference.