August 16, 2018 VRSD Special Board Meeting

A.             Approve and adopt the Proposed Fiscal Year 2018-19 Budget as the Ventura Regional Sanitation District Fiscal Year 2018-19 Final Budget.

B.             Approve the reclassifications of the following employees:

a.            Employee #1009 from Fiscal Assistant to Human Resources Technician

b.            Employee #1122 from Fiscal Assistant to Senior Fiscal Assistant

c.             Employee #1160 from Engineering Technician to Senior Engineering Technician

C.             Approve the new classification specification of Solid Waste Helper

D.             Amend the Classification Plan to include Five Solid Waste Helper Positions

Note: Contracts listed in the Consent Agenda are dependent upon FY 2018-19 Budget approval.

Approve, and authorize the Board Chair to sign, proposed Contract
No. 18-017 with Quality Ag, Inc. for temporary staffing services in an amount not to exceed $59,400.

Approve, and authorize the Board Chair to sign, proposed Contract No. 18-013 with Pirate Staffing, Inc. for temporary staffing services in an amount not to exceed $375,820.

Approve, and authorize the Board Chair to sign, proposed Amendment No. 1 to VRSD Contract No. 17-035 with AWD Services, Inc. and extend the term by one year through June 30, 2019 and to increase the total compensation by $50,000.

Approve issuance of VRSD Blanket Purchase Orders exceeding $25,000 annually for routine service providers in the Water/Wastewater, Solid Waste, and Internal Service Fund divisions.

Approve issuance of VRSD Purchase Order No. 2672 to Quinn Company for new heavy equipment (D6 Dozer, D9T Dozer, 836 Compactor, 315F Mini-Excavator and 950M Front End Loader) in an amount not to exceed $3,431,528.18 for use at the Toland Road Landfill.

Approve issuance of VRSD Purchase Order No. 2671 to Core-Rosion Products for a 10,000-gallon dual containment tank in an amount not to exceed $45,510.64.

Approve, and authorize the Board Chair to sign, proposed Amendment No. 1 to VRSD Contract No. 17-013 with FTI Services, Inc. for Consulting Services, to extend the term for another year to June 30, 2019 and increase the compensation by $200,000

Approve, and authorize the Board Chair to sign, proposed Contract No. 18-005 with Greenman and Associates, Inc. for technical support and consulting services for an amount not to exceed $35,000 through June 30, 2019.

Approve, and authorize the Board Chair to sign, proposed Amendment No. 2 to Contract No. 17-031 with Linda Moyer for consulting services to extend the term through June 30, 2019 and to increase the total compensation by $25,000.

Approve, and authorize the Board Chair to sign, proposed Amendment No. 2 to Contract No.16-019 with Debra West to extend the term through June 30, 2019 and to increase the total compensation by $42,550.

Approve, and authorize the Board Chair to sign, proposed Contract No. 18-014 with Horizon Air Measurement Services, Inc. for consulting services with a termination date of June 30, 2020 in an amount not to exceed $55,000.

Approve, and authorize the Board Chair to sign, proposed Contract No. 18-006 with Trevor Lindsey for consulting services in an amount not to exceed $43,610.

Approve, and authorize the Board Chair to sign, proposed Amendment No. 1 Contract No. 17-026 with Instrument Control Services, Inc. and proposed Amendment No. 1 to Contract 17-027 with Instrument Control Services, Inc. to extend the terms of each by one year through June 30, 2019 and to increase the total compensation of each by $25,000.

Approve, and authorize the Board Chair to sign, proposed Amendment No. 1 to Contract No. 17-021 with SCS Engineers to extend the term by one year through June 30, 2019 and to increase the total compensation by $150,000.

Approve, and authorize the Board Chair to sign, proposed Amendment No. 2 to Contract No. 17-020 with Biogas Engineering, Inc. to extend the term by one year through June 30, 2019 and to increase the total compensation by $200,000.

Approve, and authorize the Board Chair to sign, proposed Amendment No. 1 to Contract No. 17-018 with Third Gen Civil Engineering, Inc. to and extend the term by one year through June 30, 2019 and to increase the total compensation by $25,000.

Approve, and authorize the Board Chair to sign, proposed Amendment No. 1 to Contract No. 17-012 with Reliance Cleaning Service to extend the term by one year through June 30, 2019 and to increase the total compensation by $15,000 to a total amount not to exceed $35,000.

Approve, and authorize the Board Chair to sign, proposed Amendment No. 2 to Contract No. 16-026 with A-Mehr, Inc. to extend the term by one year through June 30, 2019 and to increase the total compensation by $250,000.

Approve, and authorize the Board Chair to sign, proposed Amendment No. 1 to Contract No. 16-020 to increase the total compensation by $15,000 with Unifirst Corporation and extend the term by one year through June 30, 2019.

Approve, and authorize the Board Chair to sign, proposed Amendment No. 3 to Contract
No. 15-030 with Chang Environmental to extend the term by one year through June 30, 2019 and to increase the total compensation by $50,000.

Approve, and authorize the Board Chair to sign, proposed Contract No. 18-012 with Ventura County Waterworks Districts Nos. 1 and 16 for FY2018-19 for a total compensation in the amount of $225,537.

Approve, and authorize the Board Chair to sign, proposed Amendment No. 1 to Contract No. 15-021 with Ojai Valley School for to extend the term through June 30, 2021 and to increase the total compensation by $66,247 for FY2018-19.

Approve, and authorize the Board Chair to sign, proposed Amendment No. 2 to Contract No. 14-022 with Camrosa Water District to extend the term through June 30, 2019 and to increase the total compensation by $154,775 for FY2018-19.

Approve, and authorize the Board Chair to sign, proposed Contract No. 18-009 with Tetra Tech, Inc. for consulting services in an amount not to exceed $30,000.

Approve, and authorize the Board Chair to sign, proposed Contract No. 18-008 with Weck Laboratories, Inc. for laboratory services in an amount not to exceed $130,000.

Approve, and authorize the Board Chair to sign, proposed Contract No. 18-007 with Hopkins Groundwater, Inc. in an amount not to exceed $118,519.

Approve, and authorize the Board Chair to sign, proposed Amendment No. 1 to Contract No. 17-016 with Pat-Chem Laboratories to extend the term through June 30, 2019 and to increase the total compensation in an amount not to exceed $20,000.

Approve, and authorize the Board Chair to sign, proposed Contract No. 18-004 with The PRD Group, Inc. for consulting services beginning in FY2018-19 in the amount of $200,000.

s   Sept. 3, 2018, 8:30 a.m. – P&F Committee Meeting (VRSD Board Room)

s   Sept. 6, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)

s   Sept. 12-14, 2018 – League of California Cities Annual Conference, Long Beach

s   Sept. 20, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)

s   Sept. 24-27, 2018. – CSDA Annual Conference, Indian Wells

¨         Report on recent odor complaints filed to Ventura County Air Pollution Control District (APCD) at the Toland Road Landfill.

¨         Report on CalOSHA regulations and fire suppression.

¨         P&F Committee

Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD.   A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda.

Brief announcements and report on General Manager and VRSD workforce activities.