April 19, 2018 VRSD Board Meeting
NOTICE OF MEETING
NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING on Thursday, April 19, 2018 at 8:30 a.m., at the Ventura Regional Sanitation District office, 1001 Partridge Drive, Ventura, California. The business to be transacted is as follows:
AGENDA
The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.
1. Call Meeting to Order, Roll Call
2. Pledge of Allegiance
3. Agenda Review (General Manager/Board of Directors)
Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.
4. Public Comment (Items not on the agenda – 5 minute limit)
Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.
CONSENT AGENDA (Items 5 through 6)
Matters listed under Consent Agenda are considered to be routine, non-controversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the Consent Agenda for separate action.
5. Approval of Minutes: March 15, 2018 Regular Meeting and March 22, 2018 Special Meeting.
REGULAR AGENDA (Items 6 through 9)
6. Approval of Amendment No. 4 to Increase the Total Compensation of VRSD Contract No. 16-003 with Kemp Welding Service, Inc. by $15,000 for Miscellaneous Welding Repair and Fabrication Services
Approve, and authorize the Board Chair to sign, proposed Amendment No. 4 to VRSD Contract No. 16-003, with Kemp Welding, Inc., in order to increase the total compensation amount of Contract No. 16-003 by $15,000 for a revised total compensation amount not to exceed $47,500.
a. Board Letter
b. Contract
7. Approval of Purchase Order with Fred M. Boerner Motor Company for a New Fuel/Lube Truck in an Amount not to Exceed $208,907
Approve issuance of VRSD Purchase Order No. 2515 to Fred M. Boerner Motor Company for a new Fuel/Lube truck, in an amount not to exceed $208,907.63, to be Used at the Toland Road Landfill.
a. Board Letter
8. Approval of Amendment No. 1 to Increase the Total Compensation of VRSD Contract No. 17-020 with Biogas Engineering, Inc. by $80,000 for Landfill Gas Engineering Consulting Services
Approve, and authorize the Board Chair to sign, proposed Amendment No. 1 to VRSD Contract No. 17-020, with Biogas Engineering, Inc., in order to increase the total compensation by $80,000 for a revised total compensation amount not to exceed $304,450.
a. Board Letter
b. Contract
9. Thomas Fire Update
Staff will provide the latest information regarding facility damages, repairs, costs, reimbursements, and acceptance of fire debris and related waste at the Toland Road Landfill.
INFORMATION ITEMS (Items 10 through 15)
It is recommended that the Board receive and file the following:
10. Revenue and Expense Report: February 2018
11. Disbursement Report: March, 2018
12. Investment Report: February 2018
13. Future Meetings, Seminars and Conferences
♦ May 1, 2018, 8:30 a.m. – P&F Committee Meeting (VRSD Board Room)
♦ May 3, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)
♦ May 17, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)
♦ May 22-23, 2018 – CSDA Legislative Days, Sacramento
♦ June 5, 2018, 8:30 a.m. – P&F Committee Meeting (VRSD Board Room)
♦ June 7, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)
♦ June 21, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)
ORAL REPORTS (Items 14 through 17)
It is recommended that the Board receive and file the following:
14. Regulatory Compliance Report (none)
15. Committee Reports
♦ Personnel & Finance Committee
♦ Facilities Committee
16. Board Member Comments
Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda.
17. General Manager Comments
Brief announcements and report on General Manager and VRSD workforce activities.
ADJOURNMENT: Adjourn to the next Regular Meeting to be held May 3, 2018, 8:30 a.m. at the Ventura Regional Sanitation District office.