April 2, 2020 VRSD Board Meeting

Board Meeting Audio

NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING by teleconference on Thursday, April 2, 2020 at 8:30 a.m.

IN ACCORDANCE WITH THE CALIFORNIA GOVERNOR’S EXECUTIVE ORDERS DECLARING A STATE OF EMERGENCY AND THE COUNTY OF VENTURA HEALTH OFFICER’S LOCAL HEALTH EMERGENCY DECLARATION AS A RESULT OF THE THREAT OF THE COVID-19 VIRUS, THE VRSD OFFICE IS CLOSED TO THE PUBLIC AND THIS VRSD BOARD OF DIRECTORS MEETING WILL BE HELD VIA TELECONFERENCE CALL. 

THE TELECONFERENCE CALL IN NUMBER FOR THIS VRSD BOARD OF DIRECTORS MEETING IS (224) 501-3412. THE ACCESS CODE IS
395-053-741

PUBLIC COMMENT ON ANY AGENDA ITEM WILL BE ACCEPTED BY EMAIL TO JULIETRODRIGUEZ@VRSD.COM.  ALL PUBLIC COMMENTS SENT VIA EMAIL MUST BE RECEIVED BY 5:00PM (PDT) ON TUESDAY, MARCH 31, 2020, TO BE READ INTO THE PUBLIC RECORD.  PLEASE INDICATE IN THE SUBJECT LINE, THE AGENDA ITEM NUMBER.  A COPY OF THE TELECONFERENCE CALL RECORDING WILL BE POSTED ON THE VRSD WEBSITE HTTP://WWW.VRSD.COM WITHIN 24 HOURS OF THE CONCLUSION OF THE VRSD BOARD OF DIRECTORS MEETING. COMMENTS RECEIVED AFTER AN AGENDA ITEM HAS BEEN HEARD BY THE VRSD BOARD WILL BE MADE A PART OF THE ADMINISTRATIVE RECORD IF RECEIVED PRIOR TO THE END OF THE MEETING.

The business to be transacted is as follows:

AGENDA

The Board agenda is posted at least 74 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54956. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.

1.	Call Meeting to Order, Roll Call
2.	Pledge of Allegiance
3.	Agenda Review (General Manager/Board of Directors) Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.
4.	Public Comment  (Items not on the agenda – 5 minute limit) Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

 

CONSENT AGENDA (None) .

 

REGULAR AGENDA (Item 5 only)

5.	Award Financial Audit Services Contract to FARR, LLP Approve, and authorize the Board Chairperson to sign, VRSD Contract No. 20-001 with Davis Farr, LLP in the amount of $99,000 to provide financial auditing services for VRSD, Saticoy Sanitary District (SSD), and Ventura Regional Energy Alliance (VCREA) for Fiscal Years ending 2020, 2021, and 2022 with the option to extend the contract for two additional years for an additional $69,000.

INFORMATION ITEMS (Items 6 through 9)

It is recommended that the Board receive and file the following:

6.	Revenue and Expense Report: February 2020
7.	Disbursement Report: February 2020
8.	Investment Report: February 2020
9.	Future Meetings, Seminars and Conferences s    Apr. 7, 2020, 8:30 a.m. – P&F Committee Meeting s    Apr. 16, 2020, 8:30 a.m. – Regular Board Meeting s    May 5, 2020, 8:30 a.m. – P&F Committee Meeting s    May. 7, 2020, 8:30 a.m. – Regular Board Meeting

 

ORAL REPORTS (Items 10 through 13)

It is recommended that the Board receive and file the following:

10.	Regulatory Compliance Report  (none)
18.	Committee Reports ¨     Personnel & Finance Committee

12.	Board Member Comments Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD.   A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda.
13.	General Manager Comments Brief announcements and report on General Manager and VRSD workforce activities.

 

ADJOURNMENT: Adjourn to Regular Meeting to be held April 16, 2020, 8:30 a.m. via teleconference.